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11i Oracle Payables Fundamentals

Course Objectives

In this course, participants learn how to set up and use Oracle Payables to manage the accounts payable process. Participants learn how to manage suppliers, process invoices as well as payments and generate key reports. Participants also learn how to approve invoices for payment, process stop and void payments, setup bank accounts and process payment batches. Finally, the students learn how to close accounts payable periods and transfer accounting details to the general ledger. Participants will learn how the Payables application fits into Oracle’s e-Business Suite of applications. This is accomplished through a series of tutorials, supplemented with hands-on exercises.

• Identify the key areas in the Payables process
• Understand how Oracle products use supplier information
• Import invoices or invoice information to create invoices in Payables
• Enter invoices using Quick Invoices
• Use the Payment Workbench
• Set up bank accounts
• Enter expense report templates
• Apply advances
• Describe the period closing process in Payables and Purchasing
• Reconcile accounts payable transactions for the period
• Set up supplier tax information
• Identify tax types, tax codes, and tax groups
• Identify the withholding tax process
• Process automatic withholding tax invoices
• Understand the Payables process flow within the Oracle eBusiness suite of applications

Course Outline

Course Topics:

Procure to Pay Lifecycle Overview
• Describing the procure to pay process flow
• Describing the key areas in the procure to pay process
• Describing how the procure to pay process fits into the Oracle eBusiness suite of applications

Payables Overview

• Describing the Payables process flow
• Describing the key areas in the Payables process
• Identifying Payables integration points
• Identifying Payables open interfaces


• Defining suppliers
• Defining supplier sites
• Identifying key reports
• Using setup options
• Identifying implementation considerations


• Importing and entering invoices and invoice distributions
• Applying prepayments and advances
• Matching invoices to purchase orders
• Applying and releasing holds
• Understanding invoice approval workflow
• Validating invoices for payment

Quick Invoices

• Using Quick Invoices
• Entering invoice records
• Entering purchase order matched invoice records
• Entering price corrections
• Finding and modifying invoice records
• Adding invoice records
• Creating invoices from invoice records


• Describing the process of issuing payments
• Setting up bank accounts
• Processing single payments
• Processing payment batches
• Processing stop and void payments

Expense Reports and Credit Cards

• Describing the expense report process
• Entering expense report templates
• Entering expense reports
• Applying advances
• Identifying key expense related reports
• Setting up credit card programs

Period Close

• Describing the period closing process in Payables and Purchasing
• Reconciling accounts payable transactions for the period

Appendix 1: Invoice Tax

• Setting up supplier tax information
• Describing supplier and supplier sites regions
• Identifying tax validations
• Entering taxes on invoices
• Identifying tax types, tax codes, and tax groups
• Submitting invoice validations
• Using tax control methods
• Identifying tax code defaults

Appendix 2: Withholding Tax

• Identifying the withholding tax process
• Using withholding tax options
• Processing manual withholding tax invoices
• Creating withholding tax invoices
• Processing automatic withholding tax invoices