AX Dynamics Developer – 2012

AX

Financial 1 (Track contents) Table of Contents Chapter 1: General Ledger Setup 1-1 Objectives ........................................................................................................... 1-1 Introduction ......................................................................................................... 1-1 Currency and Exchange Rate Setup .................................................................. 1-2 Lab 1.1 - Set up a Currency Exchange Rate .................................................... 1-12 Periods and Fiscal Year Setup ......................................................................... 1-14 Lab 1.2 - Create Periods in a New Fiscal Year ................................................ 1-18 Date Intervals ................................................................................................... 1-19 Reason Codes .................................................................................................. 1-23 Financial Dimensions ....................................................................................... 1-25 Lab 1.3 - Assign Ledger Account Dimension Values ....................................... 1-32 Financial Dimension Sets ................................................................................. 1-33 Period Allocations ............................................................................................. 1-34 Summary .......................................................................................................... 1-44 Test Your Knowledge ....................................................................................... 1-45 Quick Interaction: Lessons Learned ................................................................. 1-47 Solutions ........................................................................................................... 1-48 Chapter 2: Chart of Accounts Setup 2-1 Objectives ........................................................................................................... 2-1 Introduction ......................................................................................................... 2-1 Main Account Categories ................................................................................... 2-2 Chart of Accounts ............................................................................................... 2-4 Main Account Information ................................................................................... 2-7 Main Account Administration Information ........................................................... 2-9 Main Account Setup Information ...................................................................... 2-11 Configuring Account Structures ........................................................................ 2-12 Advanced Rules ............................................................................................... 2-14 Ledger Setup .................................................................................................... 2-17 Lab 2.1 - Enter a Main Account ........................................................................ 2-22 Lab 2.2 - Account Allocation Terms ................................................................. 2-23 Accounts for Automatic Transactions ............................................................... 2-24 Inquiries and Reports Related to the Chart of Accounts .................................. 2-26 Summary .......................................................................................................... 2-28 Quick Interaction: Lessons Learned ................................................................. 2-31 Solutions ........................................................................................................... 2-32 Chapter 3: Journal Setup 3-1 Objectives ........................................................................................................... 3-1 Introduction ......................................................................................................... 3-1 Journal Setup ..................................................................................................... 3-2 Journal Controls ................................................................................................. 3-9 Journal Descriptions ......................................................................................... 3-10 Microsoft Official Training Materials for Microsoft Dynamics® Your use of this content is subject to your current services agreement Financials I in Microsoft Dynamics® AX 2012 ii Balance Control Accounts ................................................................................ 3-11 General Ledger Parameters ............................................................................. 3-13 Lab 3.1 - Set Up Journals ................................................................................. 3-15 Summary .......................................................................................................... 3-17 Test Your Knowledge ....................................................................................... 3-18 Quick Interaction: Lessons Learned ................................................................. 3-20 Solutions ........................................................................................................... 3-21 Chapter 4: General Ledger Daily Procedures 4-1 Objectives ........................................................................................................... 4-1 Introduction ......................................................................................................... 4-1 General Ledger Journals .................................................................................... 4-2 Enter General Ledger Transactions ................................................................... 4-4 Lab 4.1 - Daily Transactions ............................................................................... 4-7 Lab 4.2 - Daily Transactions with Balance Control ............................................. 4-9 Posting Multiple Journals ................................................................................. 4-11 Approval Journals ............................................................................................. 4-13 Example: Gathering Data for an Approval Journal ........................................... 4-17 Voucher Templates .......................................................................................... 4-18 Periodic Journals .............................................................................................. 4-20 Lab 4.3 - Entering Periodic Transactions ......................................................... 4-24 General Ledger Transaction Reversal.............................................................. 4-27 Reversing Entries - General Journals .............................................................. 4-31 Inquire and View Reports on Daily Journal Transactions ................................. 4-32 Summary .......................................................................................................... 4-34 Test Your Knowledge ....................................................................................... 4-35 Quick Interaction: Lessons Learned ................................................................. 4-37 Solutions ........................................................................................................... 4-38 Chapter 5: Sales Tax Setup 5-1 Objectives ........................................................................................................... 5-1 Introduction ......................................................................................................... 5-1 Sales Tax Overview ........................................................................................... 5-2 Ledger Posting Groups ...................................................................................... 5-4 Lab 5.1 - Create a Ledger Posting Group ........................................................ 5-10 Sales Tax Authorities ....................................................................................... 5-12 Lab 5.2 - Create a Sales Tax Authority ............................................................ 5-15 Lab 5.3 - Create and Assign a Vendor to the Sales Tax Authority ................... 5-16 Sales Tax Settlement Periods .......................................................................... 5-18 Lab 5.4 - Setup of Sales Tax Settlement Periods ............................................. 5-22 Sales Tax Codes .............................................................................................. 5-24 Sales Tax Codes Intervals................................................................................ 5-32 Lab 5.5 - Set Up Sales Tax Codes Intervals .................................................... 5-36 Sales Tax Groups ............................................................................................. 5-38 Item Sales Tax Groups ..................................................................................... 5-43 Sales Tax Jurisdictions ..................................................................................... 5-45 Lab 5.6 - Comprehensive Setup of Sales Tax .................................................. 5-47 Lab 5.7 - Including Sales Tax in Journal Amounts ........................................... 5-54 Sales Tax Transactions .................................................................................... 5-55 Sales Tax Exemption ....................................................................................... 5-61 Lab 5.8 - EU 115 Sales Tax Directive .............................................................. 5-63 Withholding Sales Tax ...................................................................................... 5-66 Summary .......................................................................................................... 5-69 Test Your Knowledge ....................................................................................... 5-70 Quick Interaction: Lessons Learned ................................................................. 5-73 Solutions ........................................................................................................... 5-74 Chapter 6: Financial Features 6-1 Objectives ........................................................................................................... 6-1 Introduction ......................................................................................................... 6-1 Financial Reason Codes .................................................................................... 6-2 Fill Utility ............................................................................................................. 6-7 Summary ............................................................................................................ 6-8 Test Your Knowledge ......................................................................................... 6-9 Quick Interaction: Lessons Learned ................................................................. 6-10 Solutions ........................................................................................................... 6-11 Chapter 7: Cash and Bank Management Setup 7-1 Objectives ........................................................................................................... 7-1 Introduction ......................................................................................................... 7-1 Bank Transaction Types ..................................................................................... 7-2 Bank Transaction Groups ................................................................................... 7-4 Lab 7.1 - Create Bank Transaction Types and Bank Transaction Groups ......... 7-5 Cash and Bank Management Parameters ......................................................... 7-7 Payment Purpose Codes ................................................................................... 7-9 Bank Groups .................................................................................................... 7-10 Bank Accounts ................................................................................................. 7-11 Lab 7.2 - Create a Bank Group and Bank Account .......................................... 7-16 Check Layout ................................................................................................... 7-18 Lab 7.3 - Define a Check Layout ...................................................................... 7-23 Summary .......................................................................................................... 7-25 Test Your Knowledge ....................................................................................... 7-26 Quick Interaction: Lessons Learned ................................................................. 7-27 Solutions ........................................................................................................... 7-28 Chapter 8: Cash And Bank Management Daily Procedures 8-1 Objectives ........................................................................................................... 8-1 Introduction ......................................................................................................... 8-1 Create Checks .................................................................................................... 8-2 Delete a Check ................................................................................................... 8-3 Lab 8.1 - Create and Delete a Check ................................................................. 8-4 Deposit Slips ...................................................................................................... 8-6 Lab 8.2 - Create a Deposit Slip .......................................................................... 8-9 Void Unposted Checks ..................................................................................... 8-11 Refund Checks ................................................................................................. 8-11 Lab 8.3 - Check Refund ................................................................................... 8-13 Bank Remittance .............................................................................................. 8-14 Payment Reversal ............................................................................................ 8-15 Reconcile a Bank Account ............................................................................... 8-17 Summary .......................................................................................................... 8-20 Test Your Knowledge ....................................................................................... 8-21 Quick Interaction: Lessons Learned ................................................................. 8-23 Solutions ........................................................................................................... 8-24 Chapter 9: Accounts Payable Setup 9-1 Objectives ........................................................................................................... 9-1 Introduction ......................................................................................................... 9-1 Payment Schedule ............................................................................................. 9-2 Terms of Payment .............................................................................................. 9-4 Payment Days .................................................................................................... 9-7 Lab 9.1 - Terms of Payment ............................................................................... 9-8 Cash Discounts .................................................................................................. 9-9 Payment Fee .................................................................................................... 9-14 Methods of Payment ........................................................................................ 9-18 Lab 9.2 - Method of Payment, Terms of Payment, and Cash Discount ........... 9-24 Vendor Groups ................................................................................................. 9-26 Lab 9.3 - Create a Vendor Group ..................................................................... 9-30 Accounts Payable Posting Profiles ................................................................... 9-31 Lab 9.4 - Vendor Posting Profile ...................................................................... 9-34 Accounts Payable Vendors .............................................................................. 9-36 Lab 9.5 - Vendors ............................................................................................. 9-42 Summary .......................................................................................................... 9-43 Test Your Knowledge ....................................................................................... 9-44 Quick Interaction: Lessons Learned ................................................................. 9-45 Solutions ........................................................................................................... 9-46 Chapter 10: Accounts Payable Daily Procedures 10-1 Objectives ......................................................................................................... 10-1 Introduction ....................................................................................................... 10-1 Invoice Journals in Accounts Payable .............................................................. 10-2 Invoice Register ................................................................................................ 10-2 Invoice Approval Journal ................................................................................ 10-13 Lab 10.1 - Register an Invoice ....................................................................... 10-16 Vendor Invoice Pool Excluding Posting Details .............................................. 10-19 Lab 10.2 - Invoice Pool Excluding Posting ..................................................... 10-21 Invoice Journal ............................................................................................... 10-23 Lab 10.3 - Invoice Journal .............................................................................. 10-25 Voucher Template .......................................................................................... 10-27 Payment Journals ........................................................................................... 10-29 Lab 10.4 - Payment Journals ......................................................................... 10-39 Prepayments .................................................................................................. 10-43 Lab 10.5 - Setup and Track a Prepayment..................................................... 10-47 Invoice Matching ............................................................................................ 10-50 Charges to Purchase Order Invoices ............................................................. 10-60 Edit Open Transactions .................................................................................. 10-64 Reverse a Closed Transaction ....................................................................... 10-66 Lab 10.6 - Reverse a Closed Transaction ...................................................... 10-68 Print Management .......................................................................................... 10-69 Summary ........................................................................................................ 10-76 Test Your Knowledge ..................................................................................... 10-77 Quick Interaction: Lessons Learned ............................................................... 10-79 Solutions ......................................................................................................... 10-80 Chapter 11: Accounts Receivable Setup 11-1 Objectives ......................................................................................................... 11-1 Introduction ....................................................................................................... 11-1 Payment Schedule ........................................................................................... 11-2 Terms of Payment ............................................................................................ 11-4 Payment Days .................................................................................................. 11-7 Lab 11.1 - Terms of Payment ........................................................................... 11-9 Cash Discount ................................................................................................ 11-10 Payment Fee .................................................................................................. 11-13 Methods of Payment ...................................................................................... 11-18 Lab 11.2 - Set up a Method of Payment ......................................................... 11-23 Customer Groups ........................................................................................... 11-24 Lab 11.3 - Create a Customer Group ............................................................. 11-28 Accounts Receivable Posting Profiles ............................................................ 11-29 Lab 11.4 - Set Up a Customer Posting Profile................................................ 11-32 Accounts Receivable Customers.................................................................... 11-34 Lab 11.5 - Create a Customer ........................................................................ 11-41 Summary ........................................................................................................ 11-43 Test Your Knowledge ..................................................................................... 11-44 Quick Interaction: Lessons Learned ............................................................... 11-46 Solutions ......................................................................................................... 11-47 Chapter 12: Accounts Receivable Daily Procedures 12-1 Objectives ......................................................................................................... 12-1 Introduction ....................................................................................................... 12-1 Free Text Invoice - Description and Usage ...................................................... 12-2 Lab 12.1 - Create Free Text Invoices ............................................................. 12-10 Payment Journals ........................................................................................... 12-12 Lab 12.2 - Settlements - Entering an Accounts Receivable Payment Journal (Cash Receipt) ............................................................................................... 12-23 Edit Open Transactions .................................................................................. 12-25 Lab 12.3 - Edit Open Transactions ................................................................. 12-29 Placing an Accounts Receivable Transaction on Hold ................................... 12-31 Reverse Settlements ...................................................................................... 12-32 Lab 12.4 - Reverse a Settlement .................................................................... 12-34 Reimburse a Customer .................................................................................. 12-35 Lab 12.5 - Reimburse a Customer ................................................................. 12-36 Reason Codes ................................................................................................ 12-39 Print Management .......................................................................................... 12-40 Summary ........................................................................................................ 12-47 Test Your Knowledge ..................................................................................... 12-48 Quick Interaction: Lessons Learned ............................................................... 12-50 Solutions ......................................................................................................... 12-51 Trade and Logistics 1 (Track contents) Table of Contents Chapter 1: Overview 1-1 Objectives ........................................................................................................... 1-1 Introduction ......................................................................................................... 1-1 Supply Chain ...................................................................................................... 1-2 Product Information Management ...................................................................... 1-3 Inventory Management ....................................................................................... 1-3 Warehouse Management ................................................................................... 1-4 Quality Management .......................................................................................... 1-4 Summary ............................................................................................................ 1-4 Chapter 2: Product Information Management 2-1 Objectives ........................................................................................................... 2-1 Introduction ......................................................................................................... 2-1 Defining Products ............................................................................................... 2-2 Modeling Configurable Products ...................................................................... 2-13 Inventory Dimension Groups ............................................................................ 2-18 Authorizing Product Setup in Legal Entity ........................................................ 2-24 Lab 2.1 - Creating and Releasing Product Masters.......................................... 2-27 Finalizing Released Products ........................................................................... 2-29 Lab 2.2 - Create and Apply a Product Template to Multiple Products .............. 2-33 Default Order and Site Settings ........................................................................ 2-34 Item Pricing ...................................................................................................... 2-38 Unit of Measure ................................................................................................ 2-46 Defining Products as Not Stocked .................................................................... 2-48 Summary .......................................................................................................... 2-49 Test Your Knowledge ....................................................................................... 2-50 Quick Interaction: Lessons Learned ................................................................. 2-52 Solutions ........................................................................................................... 2-53 Chapter 3: Inventory Management Setup 3-1 Objectives ........................................................................................................... 3-1 Introduction ......................................................................................................... 3-1 Item Groups ........................................................................................................ 3-2 Item Model Groups ............................................................................................. 3-6 Lab 3.1 - Create an Item Model Group and Apply It to a Released Product .... 3-17 Warehouse Management ................................................................................. 3-18 Summary .......................................................................................................... 3-22 Test Your Knowledge ....................................................................................... 3-23 Quick Interaction: Lessons Learned ................................................................. 3-24 Solutions ........................................................................................................... 3-25 Chapter 4: Purchase Orders 4-1 Objectives ........................................................................................................... 4-1 Supply Chain Foundation in Microsoft Dynamics® AX 2012 ii Introduction ......................................................................................................... 4-1 Working with Purchase Orders ........................................................................... 4-2 Set Up Purchasing Parameters .......................................................................... 4-8 Create Purchase Orders .................................................................................. 4-16 Process Purchase Orders ................................................................................ 4-25 Lab 4.1 - Create Purchase Orders ................................................................... 4-30 Generate Purchase Order Documents ............................................................. 4-31 Change Management ....................................................................................... 4-39 Lab 4.2 - Change Management ........................................................................ 4-44 Purchase Order Tasks ..................................................................................... 4-45 Purchase Order Inquiries and List Pages ......................................................... 4-51 Summary .......................................................................................................... 4-53 Test Your Knowledge ....................................................................................... 4-54 Quick Interaction: Lessons Learned ................................................................. 4-56 Solutions ........................................................................................................... 4-57 Chapter 5: Serial and Batch Numbers 5-1 Objectives ........................................................................................................... 5-1 Introduction ......................................................................................................... 5-1 Dimension Group - Tracking Dimensions ........................................................... 5-2 Manual Allocation ............................................................................................... 5-3 Lab 5.1 - Set Up an Item with Manual Allocation of Serial Numbers ................ 5-11 Automatic Allocation ......................................................................................... 5-13 Lab 5.2 - Set Up an Automatically Allocated Serialized Product ...................... 5-18 Tracing ............................................................................................................. 5-20 Lab 5.3 - Trace Items ....................................................................................... 5-25 Summary .......................................................................................................... 5-26 Test Your Knowledge ....................................................................................... 5-27 Quick Interaction: Lessons Learned ................................................................. 5-28 Solutions ........................................................................................................... 5-29 Chapter 6: Sales Orders 6-1 Objectives ........................................................................................................... 6-1 Introduction ......................................................................................................... 6-1 Working with Sales Orders ................................................................................. 6-2 Sales Order Types ............................................................................................. 6-7 Set Up Sales Parameters ................................................................................... 6-9 Creating a Sales Order ..................................................................................... 6-21 Lab 6.1 - Create a Sales Order ........................................................................ 6-27 Ship to Multiple Addresses ............................................................................... 6-28 Delivery Schedule ............................................................................................ 6-30 Enhanced Delivery Date Control ...................................................................... 6-32 Lab 6.2 - Setting up Transport Times ............................................................... 6-41 Available Ship and Receipt Dates .................................................................... 6-42 Order Entry Deadlines ...................................................................................... 6-44 Direct Delivery .................................................................................................. 6-49 Lab 6.3: Direct Delivery .................................................................................... 6-55 Processing a Sales Order ................................................................................ 6-56 Generate a Sales Order Confirmation .............................................................. 6-57 Generate a Sales Order Picking List ................................................................ 6-61 Process a Picking List Registration .................................................................. 6-63 Generate a Sales Order Packing Slip............................................................... 6-64 Shipping Carrier Interface ................................................................................ 6-68 Summary .......................................................................................................... 6-70 Test Your Knowledge ....................................................................................... 6-71 Quick Interaction: Lessons Learned ................................................................. 6-72 Solutions ........................................................................................................... 6-73 Chapter 7: Quality Management 7-1 Objectives ........................................................................................................... 7-1 Introduction ......................................................................................................... 7-1 Set Up Quality Management Basics ................................................................... 7-2 Lab 7.1: Set Up Quality Management Basics ................................................... 7-16 Set Up Automatic Quality Order Generation .................................................... 7-22 Lab 7.2 - Set Up Automatic Quality Order Generation ..................................... 7-25 Create a Manual Quality Order ........................................................................ 7-26 Lab 7.3 - Create a Manual Quality Order ......................................................... 7-28 Working with a Non Conformance .................................................................... 7-30 Quality Reports and Certificates ....................................................................... 7-38 Summary .......................................................................................................... 7-40 Test Your Knowledge ....................................................................................... 7-41 Quick Interaction: Lessons Learned ................................................................. 7-43 Solutions ........................................................................................................... 7-44 Chapter 8: Inventory Journals 8-1 Objectives ........................................................................................................... 8-1 Introduction ......................................................................................................... 8-1 Inventory Journals Setup .................................................................................... 8-2 Inventory Adjustment and Movement Journals .................................................. 8-8 Lab 8.1 - Create a Movement Journal .............................................................. 8-11 Lab 8.2 - Create an Inventory Adjustment Journal ........................................... 8-13 Transfer Journals ............................................................................................. 8-13 Lab 8.3 - Create a Transfer Journal ................................................................. 8-16 Bill of Material Journals .................................................................................... 8-17 Lab 8.4 - Create a Bill of Material Journal ........................................................ 8-19 Counting Journals ............................................................................................ 8-20 Counting Journal Setup .................................................................................... 8-20 Creating and Processing a Counting Journal ................................................... 8-24 Lab 8.5 - Create a Counting Journal ................................................................ 8-29 Tag Counting Journals ..................................................................................... 8-30 Inventory Blocking ............................................................................................ 8-32 Summary .......................................................................................................... 8-36 Test Your Knowledge ....................................................................................... 8-37 Quick Interaction: Lessons Learned ................................................................. 8-39 Solutions ........................................................................................................... 8-40